Success Story

    Northeastern State University Improves Efficiency with eProcurement and Invoicing Solutions from JAGGAER

    Northeastern State University Improves Efficiency with eProcurement and Invoicing Solutions from JAGGAER

    Modern Invoicing and eProcurement by JAGGAER: “A Must Read for Accounts Payable Professionals”

    If you are a decision maker in accounts payable or a procurement leader in your university or organization, you’ll want to read this!

    Here are some highlights: 

    • eProcurement challenges and invoicing limitations that NSU faced and how JAGGAER resolved those issues
    • Real results and improvements that resulted in greater ROI and efficiency for NSU’s purchasing department
    • JAGGAER’s Integration-as-a-service (IaaS) and how it relates to Ellucian’s Banner/Ethos

    Download the Full Case Study

     

    Profile

    Founded in 1909, Northeastern State University (NSU) is Oklahoma‘s fourth largest public four-year institution and one of six regional institutions governed by the Regional University System of Oklahoma board. The university serves a learning hub in northeastern Oklahoma formed by three campuses: the main campus in Tahlequah and branch campuses in Muskogee and Broken Arrow which together serve nearly 9,000 students annually. Some notable programs include optometry, teacher education, and accounting.

    The purchasing department at NSU needed a faster and more efficient procurement system to facilitate and streamline payment processes. This is where JAGGAER came into play with its procure to pay (P2P) solution, which integrated with NSUs current enterprise resource planning (ERP) system from Ellucian (Banner and Ethos) to augment and increase efficiency. NSU initially implemented JAGGAER’S eProcurement and Invoicing solutions to resolve inefficiencies and cumbersome tasks.

     

    “The biggest thing is time, to maintain expectations and manage our time more effectively.”

    Austin Rosenthal, Director of Business Affairs, Northeastern State University

     

    The Challenges

    According to Austin Rosenthal, Director of Business Affairs, Northeastern State University, the biggest complaint he had in purchasing was that the process took too long. It would take NSU roughly four days to get a purchase order from the purchasing department which was something Austin believed could be done in less time. Achieving maximum efficiency for the NSU purchasing department was the goal, and as an added benefit, it also means faculties/ departments get their materials quicker.

    The existing purchasing process was cumbersome, and management had difficulty training employees on how to use the old system. NSU was in search of a way to monitor processes better and reduce the amount of work in other areas that were still plagued by manual processes and paper documents.

     

    The Solution

    The eProcurement and Invoicing solutions from JAGGAER operate in perfect unity, providing Northeastern State University (NSU) with the tools and visibility they need to operate more efficiently in their Purchasing Department. As Austin recalls, the stark contrast of their new optimized Accounts Payable (AP) processes is “like night and day” compared to the system they were previously using.

    Operating from a more centralized system, NSUs Purchasing Department can easily access the information and data they need to make better informed decisions and manage their time more efficiently which leaves room to accomplish other important tasks at hand.

    After using their previous AP system, Austin concluded that it was a good system, but that NSU needed something better and revolutionary. This is where JAGGAER stepped in to fill in the gap and was a suitable solution for the Purchasing Department’s need for a new system. Now, with JAGGAER eProcurement and Invoicing, NSU is taking full advantage of its functionality along with its features, and Austin feels that it aligns with the current needs of the Purchasing Department.

    Download the Full Case Study

     

    Learn more about the JAGGAER solutions NSU is taking advantage of.

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